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Property Management

Information regarding working in and around UTA Property

Below are several links to help you navigate what you will need to do to get a permit, license, or right of entry to work on UTA property. Be aware that everyone working in the Railroad Corridor will need to take UTA’s Roadway Worker Protection and Rail Safety Training. Also, all Contractors will be required to get Railroad Protection Liability Insurance in addition to their General Liability Insurance.

General Timeline for Approvals and Access

Steps Step 1 Step 2 Step 3 Require to Access UTA Property and Rights of Way
License Agreement Right of Entry Agreement Track Access Permits Roadway Worker Protection Training
Timeline Approximately 8 Weeks to Process Application needs to be submitted a minimum of 10 business days before requested start date These need to be requested the Thursday before the week of the requested start date. This is an annual training. Proof of current certification is required before any access will be granted on UTA Rights of Way.
Please Review Please review the application, procedures, fee schedule, and insurance requirements. Please review Insurance Requirements. Please review all Track Access Information per each line (TRAX, Frontrunner, etc.). Verify that you are submitting the correct Track Access Permit for the right line . This class is taught the 1st and 3rd Wednesday of each month.
Advice

Incomplete applications will not be processed until all requested items, listed in the procedures, are recieved and all lines on the application are filled out.
The Licensee will be required to submit an insurance certificate that meets or exceeds the requirements listed on the website.

Many Contractors are held up due to the lack of acceptable insurance. The Track Access permit can be requested at the same time as the Right of Entry, but will not be permitted until the Right of Entry is finalized.
A site vist may be required by operations before any work can begin. This is to determine the safety measures required for the requested access. Please plan on this so as not to hold up your construction schedules. These visits can be scheduled in advance of an executed Right of Entry.
Other times may be requested and scheduled if someone is available. Please see the tab below for contact information.

    Licensing

    If you want to access UTA property or would like to install wirelines, pipelines, or other encumbrances on UTA property you will need to get a License. Below is a link for the application.
     
    Please be sure to read the License Procedures page to verify that you submit everything necessary to process your request. Any incomplete applications received will not be processed.

    Application Procedures Fee Schedule


    Licensing Contact Information- Property Management Department:

    Office Assistant: 801.237.1917 Mailia Lauto'o 

    Manager Property Administration mlautoo@rideuta.com 
    801.237.1995
    Fax: 801.741.8895 Shelley Nielsen

    Property Administrator  snielsen@rideuta.com 
    801.237.1991 
    Mailing Address: Utah Transit Authority
    Attn: Property Management
    669 W. 200 S.
    Salt Lake City, UT 84101
    Rick Roller
      
    Property Administrator rroller@rideuta.com 
    801.237.1990

    Right of Entry: a document (agreement) that gives individuals, businesses, or contractors’ permission to work and/or access UTA property. There are two types of Right of Entries. They are more specifically explained in the Procedures document below.

    Applications need to be submitted a minimum of 2 weeks prior to when you plan to start work. The process time may vary due to extenuating circumstances, so please apply early. You will not be issued a Track Access Permit until you have a Right of Entry or permission to enter from UTA’s Property department.

    Please note: All persons working on UTA Right of Way Property will need to take UTA’s Roadway Worker Protection and Rail Safety Training. Below is additional information on that training.

    Application Procedures


    Right of Entry Contact Information- Property Management Department:

    Office Assistant: 801.237.1917 Mailia Lauto'o 

    Manager Property Administration mlautoo@rideuta.com 
    801.237.1995
    Fax: 801.741.8895 Shelley Nielsen

    Property Administrator  snielsen@rideuta.com 
    801.237.1991 
    Mailing Address: Utah Transit Authority
    Attn: Property Management
    669 W. 200 S.
    Salt Lake City, UT 84101
    Rick Roller
      
    Property Administrator rroller@rideuta.com 
    801.237.1990

    Track Access Permit

    Required for any work on or around UTA’s rail right of way (both active and inactive corridors).

    TRAX

    TRAX Track Access Permits for the following week (Sunday – Saturday) must be submitted by 11:00 AM Thursday. Please submit permit requests by email and cc all three TRAX Track Access Coordinators.

    TRAX Track Access Information TRAX Track Access Permit


    TRAX Track Access Contact Information
    TRAX Track Access Coordinators Lucas Ewing:

    lewing@rideuta.com
    801.875.0638
    Patrick Brennan pbrennan@rideuta.com
    385.218.7799
    John Maxwell: jmaxwell@rideuta.com
    801.946.0001
    TRAX Rail Control Center: (Use this number only to activate and close permits. All other inquiries regarding permits should be made through the Track Access Coordinators.) 801.352.6700

    Track Access Permit

    Required for any work on or around UTA’s rail right of way (both active and inactive corridors).

    FrontRunner

    FrontRunner Track Access Permits for the following week (Sunday – Saturday) must be submitted by 11:00 AM Thursday. Please submit permits by email and cc both FrontRunner Track Access Coordinators.

    FrontRunner Track Access Information FrontRunner Track Access Permit


    FrontRunner Track Access Contact Information
    FrontRunner Track Access Coordinators Andres Alarcon: aalarcon@rideuta.com
    801.381.3475
    Cesar Rivera: crivera@rideuta.com
    801.381.9553
    Jason Sisson: jsisson@rideuta.com
    801.381.9541
    FrontRunner Rail Traffic Control: (Use this number only to activate and close permits. All other inquiries regarding permits should be made through the Track Access Coordinators.) 801.287.5455

    UTA’s Roadway Worker Protection (RWP) and Rail Safety Training

    Required For:  All contractors, invitees, and their employees that perform work, entry inspection and/or service on or near the rail right of way that is owned, leased or operated by UTA, or have the potential of fouling UTA’s rail right of way.

    Cost:  $25/person for UTA's Roadway Worker Protection Training. This can be paid at the time of the class with a check. No cash will be accepted on the day of the class!!

    Purpose:  To comprehend UTA’s basic rail safety rules, the inherent dangers of working near railroad tracks, prevent railroad casualties and to comply with federal regulations.

    Certification Cards: Each employee is required to have a card in their possession if working on or around UTA’s rail right of way and should be able to produce their card upon request.  The cards are valid for one year from the date of issue.

    IMPORTANT-On Track Safety:  UTA will provide a qualified Employee in Charge to provide On Track Safety if it is necessary, during the course of your work, to foul the tracks. UTA will determine, at their sole discretion, if on track protection is required.

    RWP Training Contact

    Primary Contact

    Darin Francom
    UTA Construction Safety Administrator
    801.352.6603 or 801.860.2275 dfrancom@rideuta.com

    Live classes are held on the 1st and 3rd Wednesday of every month at 7:00 a.m. The classes are held at UTA's Frontlines Head Quarters located at 669 West 200 South Salt Lake City, UT 84101 in the Promontory Summit conference room. If you have any questions please contact Darin.  

    Secondary Contact

    To be Determined 801.___._____ @rideuta.com

    Computer based training is offered Monday – Friday 9:00 a.m. to 4:00 p.m. (if terminals are available). This training is located at UTA’s Warm Springs Rail Service Center at 900 N 500 W Salt Lake City, Utah 84116. 

    Insurance Requirements

    All construction on UTA property requires Railroad Protective Liability Insurance (RRPLI) on top of the General Liability Insurance. Below is the list of the general insurance requirements for crossing UTA right of way. These limits may be adjusted depending on the type of license.

    1. Commercial General Liability Insurance: Policy providing coverage for death, personal injury and property damage with a combined single limit of at least $2,000,000 each occurrence or claim and an aggregate limit of at least $4,000,000. The policy shall contain broad form contractual liability insurance covering the indemnity obligations assumed by Licensee and/or Contractor in the Agreement. Exclusions for railroads (except where the Work is in all places more than 50 feet from any railroad tracks, bridges, trestles, roadbeds, terminals, underpasses or crossings), and explosion, collapse and underground hazard shall be removed. Coverage provided on a “claims made” form shall provide for at least a two-year extended reporting and discovery period if (a) the coverage changes from a claims made form to an occurrence form, (b) there is a lapse/cancellation of coverage, or (c) the succeeding claims made policy retroactive date is different for the expiring policy.

    A. The policy must also contain the following endorsement, WHICH MUST BE STATED ON THE CERTIFICATE OF INSURANCE: “Contractual Liability Railroads” ISO from CG 24 17 10 01 (or a substitute form providing equivalent coverage) showing “Utah Transit Authority Property” as the Designated Job Site.

    2Automobile Liability Insurance: Policy providing bodily injury, property damage and uninsured vehicles coverage with a combined single limit of at least $2,000,000 each occurrence or claim. This insurance shall cover all motor vehicles including hired and non-owned, and mobile equipment if excluded from coverage under the commercial general liability insurance.

    3. Worker’s Compensation and Employer’s Liability Insurance: Policy covering Licensee’s statutory liability under the laws of the State of Utah. If Licensee is self-insured, evidence of State approval must be provided.

    4. Railroad Protective Liability Insurance: During construction and maintenance within 50 feet of an active railroad track, including but not limited to installation, repair or removal of facilities, equipment,  services or materials, the Licensee and/or Licensee’s Contractor must maintain “Railroad Protective Liability” insurance on behalf of UTA as the only named insured, with a limit of not less than $2,000,000 per occurrence and an aggregate of $6,000,000.  If construction or maintenance within 50 feet of an active railroad track will cost more than $10 million, will take longer than 12 months or involves bridgework (such as new bridge construction, structural repair to bridges, widening of bridges and bridge demolition), special limits may be required. 
    A. If the contractor is not enrolling for this coverage under UTA’s blanket RRPLI program, the policy provided by the contractor must have the definition of “JOB LOCATION” AND “WORK” on the declaration page of the policy shall refer to this Agreement and shall describe all WORK or OPERATIONS performed under this agreement.

    5. Umbrella or Excess Insurance: If Licensee and/or Contractor utilizes umbrella or excess policies, and these policies must “follow form” and afford no less coverage than the primary policy.

    6. Other Insurance Provisions:
    A. Licensee and/or Contractor and their insurers shall endorse the required insurance policy(ies) to waive their right of subrogation against UTA. Licensee's and/or Contractor’s insurance shall be primary with respect to any insurance carried by UTA. Licensee’s and/or Contractor’s policy(ies) shall contain a provision that the insurance company will furnish UTA 30 days’ advance written notice of any cancellation or lapse, or the effective date of any reduction in the amount or scope of coverage.

    B.
    The required insurance policy(ies) shall be written by a reputable insurance company with a current AM Best’s Insurance Guide Rate of A better, or as may otherwise be acceptable to UTA. Such insurance company shall be authorized to transact business in the State of Utah.

    C. The fact that insurance is obtained by Licensee and/or Contractor shall not be deemed to release or diminish the liability of Licensee including, without limitation, liability under the indemnity provisions of this Agreement. Damages recoverable by UTA shall not be limited by the amount of the required insurance coverage.

    D. Licensee and/or Contractor and their insurers shall name Utah Transit Authority as an additional insured with respect to all liabilities arising out of the existence, use or any work performed on or associated with the crossing or work.

    SUBMITTING REQUESTS FOR RAILROAD PROTECTIVE LIABILITY INSURANCE
    ($2,000,000 per occurance/ $6,000,000 aggregate)

    Application forms for inclusion in Utah Transit Authority’s Blanket Railroad Protective Liability Insurance Policy may be obtained by following the link below.

    RRPLI Application

    If you have questions regarding railroad protective insurance (i.e. premium quotes, application) please contact David Pitcher at:

    Phone: (801)287-2371
    Email: dcpitcher@rideuta.com

    Send Checks and Applications to the following address:

    Utah Transit Authority
    Attn: David Pitcher
    P.O. Box 30810
    Salt Lake City, UT 84130-0810